Bullitt County Arts Council

Company Producing Artistic Director

Arranges venues for all rehearsals & performances

Selects plays with guidance & advice of Play reading Committee

Selects Director(s), crew chiefs, guest artists and Stage Managers.

Oversees all aspects of operations, ticket sales.

Works with Treasurer, keeps budget constraints

Ensures everyone stays within budget

Obtains all program information two weeks before opening night

Sends receipts & expenditures to Treasurer.

Makes final decision on anything affecting the image of company: (artwork, publicity).

Company Manager

Selects Crews with Artistic Director

Schedules production meetings, Sets rehearsal schedule,

Ensures that Cast is aware of and follows rules set by the Company for all productions.

Reports to Producer/Artistic Director on all aspects of production.

Selects Stage Manager(s) and crew with consent of Artistic Director

Helps obtain all program information two weeks before opening night.

Works closely with Artistic Director assisting in all company operations.

Head of Tech and Stage Production

Responsible as overseer to all aspects of sound, light, technical design, implementation and operation.

Reports to Artistic Director with Company Manager assisting in production operations and rigging. Observes safety aspects along with Stage Manager

Works with Crew Chiefs and all designers.

Director

Provides the vision for the show and to bring out the best possible performance of the script from the actors, Selects cast, Reports to the artistic director on all aspects of production.

Music Director

Works with Cast, musicians, singers, and choreographers. Attends all rehearsals.

Coordinates with Director.

Reports to Artistic Director and Company Manager.

Stage Manager

(During Rehearsals)

Reports to Director

Attends production meetings

Attends all rehearsals.

Plots cues in coordination with crew before rehearsals in theatre

Coordinates transporting, raising, striking & storing of set.

(During performances)

Reports to Producer/Artistic Director and Company Manger

Receives full responsibility for Cast & crew after final Dress rehearsal

Accepts full authority backstage.

Ensures that audience does not come on stage or backstage at any time

Decides on timing of curtain in coordination with Front of House manager

Assistant Stage Manager

Props Manager

Reports to Stage Manager

Attends all performances, rehearsals in the theatre & as many other rehearsals as possible to provide actual or substitute props as necessary

Makes prop list & coordinate all movements of hand props

Secures all hand props before first rehearsal in theatre & arrange for their safekeeping between performances. Sets up props table

Places props on stage & remove props from stage

Returns props to storage after last performance

Set Designer

Reports to Stage Manager, Artistic Director or Company Manager

Designs the set in conjunction with Director, Producer, Stage Manager & Set Construction Foreman

Prepares detail plan of the set before construction begins and prior to start of rehearsals

Resolves unforeseen difficulties at set raising in coordination with Company Manager and Stage Manager

Set Construction Chief

Reports to Company Manager and coordinates with Stage Manager

Schedules & organizes sessions and crews for building set

Procures materials needed to construct set

Coordinates storing of inventory after striking set

Set Builders & Painters

Reports to Set Construction Foreman

Build set in accordance with set design

Paints sets

Loads set for transporting

Raises & strikes set

Stores set after striking

Set Decorators

Reports to Stage Manager

Secures all furnishings & stage props as required by set design

Returns all furnishings & stage props after last performance

Costume Designer & Seamstress

Designs costumes and accessories for individual productions

Ensures the actors look as though they belong in the play they are performing, and insures that they are comfortable in what they are wearing.

Frugal, penny-pinching must work within budget constraints.

Works with the Company Manager and Director

Dresser

Reports to Stage Manager

Assists Cast with preparing for a performance

Sets costumes for changes as necessary

Make-up

Reports to Stage Manager

Schedules sequence in which Cast is made up

Lights

Reports to Head of Tech and Stage Production and Stage Manager.

Prepares lighting plot

Obtains & sets up necessary equipment prior to first rehearsal in theatre

Attends all performances, rehearsals in theatre & as many other rehearsals as possible to provide light as necessary

Returns all equipment after last performance

Sound

Reports to Head of Tech and Stage Production and Stage Manager.

Plots sound as required by Director

Obtains & set up necessary equipment prior to first rehearsal in theatre

Attends all performances, rehearsals in theatre & as many other rehearsals as possible to provide sound as necessary

Returns all equipment after last performance

Special Effects

Reports to Head of Tech and Stage Production and Stage Manager.

Determines how effects will be created as required by Director

Obtains & sets up necessary equipment prior to first rehearsal in theatre

Attend all performances, rehearsals in theatre & as many other rehearsals as possible to provide effects as necessary & returns all equipment after last performance.

Cast Members

Report to Stage Manager after final Dress rehearsal

Attend all rehearsals according to schedule

Attend all performances

Return all costumes & personal props to crew after last performance

Help strike set and unload.

Public Relations Officer

Writes, or arranges to be written, press releases to be sent to all print, radio and television media in the area.

Arranges all radio and television appearances of performers re: the promotion of the production.

Arranges for necessary advertising to be put into the print media.

Arranges for printing – flyers, posters, and brochures – distribution to cast and to the community.

Coordinates with other departments especially those doing fund raising.

Recruits assistants as needed

Alerts public of the play through whatever media is appropriate

Arrange all photography

Organizes assembly & printing of program based on information provided by Producer

Reports to Producer/Artistic Director